It is the responsibility of the parent/carer to ensure that your child attends school regularly. Should your child become ill and be unable to attend, please telephone the academy as soon as possible. There is an answering service on which you can leave a message at any time of the day or night. We will also require a note explaining his/her absence on their return. Please avoid unnecessary absences as the continuity of your child's education will suffer.

The academy absence line is: 01274 575178

If you wish your child to leave school during the day for an urgent medical or dental appointment please send a note in advance and arrange to meet your child from the main academy reception area, where they will need to be "signed out" and "signed back in" if they return to school later that day. Any non urgent medical appointments will not be authorised.


Absence during term-time as a result of term-time leave of absence interrupts continuity of teaching and learning and disrupts the educational progress of individual children. Bradford Children's Service aims to minimise the amount of time lost to term-time leave of abence through a policy which actively discourages parents from arranging family holidays, trip abroad etc during term time and supports schools to authorise absence for such leave only in exceptional circumstances.

Families do not have a right to take their children out of school for the purposes of family holidays or trips abroad.

Guidance instructs Headteachers NOT to authorise leave of abscence in term time. Permission for this type of absence should only be granted in the most exceptional circumstances. It is for Headteachers to determine what are 'exceptional circumstances' and apply these consistently and equitably.

Parents should not take their children out of school without first seeking the schools permission.

The following reasons will NOT be considered acceptable reasons for requesting leave of absence in term time:-

  • availability of cheap holidays
  • availability of desired accommodation
  • poor weather experienced in school holiday periods

The local Code of Conduct allows for Penalty Notices to be issued to parents who take their children out of school for holidays and leave of absence without the permission of the school

Parents and carers are politely reminded of the policy for applying for exceptional leave during term time:

1.Complete a leave of absence form ahead of the proposed period of absence. These can be obtained from reception.

2.The Head may wish to discuss the application with you.

3.The Head will notify you in writing as to whether the leave can be authorised.

If an application does not meet the criteria in our policy for exceptional leave the absence will be marked on the register as unauthorised. We will request that Bradford Metropolitan District Council issues a Penalty Notice(s) to you in all cases that meet the threshold. The fine amounts to £60 per parent per child. Once a penalty notice has been issued, parents have 21 days to pay the fine. If a parent fails to pay in that time frame, each fine will double to £120 and a further seven days is given to pay, taking the total time to make payment 28 days.

If a payment is not made within 28 days then Council has the power to prosecute in the magistrate’s court for the offence of failing to ensure your child attends school regularly. A guilty verdict at court can lead to a fine of up to £1000, and a criminal record which can affect employment opportunities.

Further information on the penalty notice system can be found on the Bradford Metropolitan District Council – Information for parents and carers leaflet.

Southmere Primary Academy is committed to working in partnership with parents and carers, to support pupils to achieve their full potential. Southmere Primary Academy believes positive school attendance and punctuality is essential and directly linked to a child’s progress.

We politely ask parents to work with us to avoid taking holidays during term time.

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